Planning the Work Christmas Party?
Here's some helpful planning steps to get you on your way


Step 1 ~ Acknowledge the party budget.  
Decide whether guests will be contributing to the ticket price. Review the budget as soon as possible to establish your spending limits. Let management know that you have reviewed the budget and will begin working on the party details. Schedule follow-up meetings to discuss progress and make budget requests.

Step 2 ~ Listen to the advice and ideas of co-workers.
Inform your co-workers that plans for the company Christmas party are under way. Consider creating a party planning committee to receive the maximum amount of co-worker participation. Encourage your fellow employees to think of creative ways to celebrate. Provide a suggestion box so that everyone’s opinion can be heard.

Step 3 ~ Decide the overall level of formality of the Christmas party.
Take the budget and the company’s corporate atmosphere into consideration. The goal is to make the party guests feel comfortable while keeping company traditions intact. Don’t assume that the workplace atmosphere is desired at the company Christmas party. Some corporate offices opt for less formal Christmas parties to give everyone a chance to relax. Some industrial workplaces opt for formal Christmas parties to give everyone a chance to dress their best.

Step 4 ~ Choose an appropriate party theme.
Select a theme that encompasses the desired mood of the occasion. Popular company Christmas party themes include “Winter Wonderland” and “12 Days of Christmas.” Base your menu and party décor on the chosen theme to create a festive atmosphere. Avoid choosing recently used themes to invite freshness into the party experience.

Step 5 ~ Shop for decorations and party accessories.
Keep your budget in mind as you choose suitable party decorations. Ask for discounts for bulk or early ordering. Choose the props around the theme you have chosen, and have fun! You can theme tables, dancing areas and the catering area. If there are announcements, work awards or entertainers etc appearing, you can dress up a stage area. Again depending on your budget this can be outsourced to a event theming company or depending on the number of social club volunteers you have – could be undertaken yourselves. Make sure you have a clear plan of attack first though!

Step 6 ~ Pick a suitable date and venue.
Use VenueSearch to source suitable venues and email them for date availability. Start early for the best selection. There may be heavy competition from other companies hosting their Christmas parties. Pick a date that doesn’t interfere with important work deadlines or management reviews. Scheduling the Christmas party after work hours is the best way to get the most employee involvement.

Step 7 ~ Catering
Choose a menu that is affordable and will appeal to many tastes. Provide alternatives for those with special dietary needs like vegetarians. Usually for larger numbers buffet is the option, but for more intimate Christmas parties you could have set menus a la carte.

Finalise the party details and timeline for the evening and plan before announcing them to the company staff members. Let staff know the basic details – such as date and location, is catering included, formality, entertainment, and any costs they will incur. Do a final check the week prior to all the involved parties so no hiccups occur.

Enjoy your Christmas Function!


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